Senior Executive Assistant

Senior Executive Assistant

03 abr
|
Salesforce.org
|
Buenos Aires

03 abr

Salesforce.org

Buenos Aires

Job Details



This position will be responsible for Flawless execution of administrative activities for several directors, to provide a strong, strategic partnership with the executive to improve day to day efficiency. Moreover:





Core Responsibilities:

Calendar Management:



- Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.

- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.

- Take into consideration calendar priorities based on customer meetings, release cycles, fiscal calendars current projects, team needs and Dreamforce.







- Travel booking and approvals.

- Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas, costs and proper documentation.



Expenses:



- Submit accurate expense reports in a timely manner adhering to SFDC policy.

- Event management:

- Organization of quarterly meetings, volunteering events, off-sites, etc.



Additional Tasks:



- Assist with food orders, luncheon planning, etc

- Assist with PowerPoint presentations; Microsoft and Google applications when needed.

- Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.

- Increased knowledge of all internal policies and systems

- Participate in planning and other business related meetings as requested.

- Other administrative duties as requested.



Desired Required Skills/Experience

Soft Skills:



- Project management of intermediate complexity.

- Use initiative and judgment within established guidelines.

- Effectively interface with employees from other groups within Salesforce and senior executives inside and outside the company, and understands key players within all orgs.

- Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.

- Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.

- Strong relationship management skills.

- Agility and flexibility in response to changing priorities and needs.

- Proven ability to manage projects, work under pressure and consistently make deadlines.

- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

- Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.

- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.

- Aware of the global DNA of our company.

- Handles confidential material with the utmost discretion.

- Insure communications are clear, thorough, and specific, with attention to follow-through.

- Key personality traits: high energy, smart, flexible, trustworthy, resourceful, timely, polite, easy-going, sense of humor, independent, decision maker, accurate, high figure it out factor, grace and poise.



Ideal additional skills:



- Internal Salesforce experience or Previous technology industry a plus

- Experience working with/in large admin teams.





Benefits & Perks:



- Competitive compensation

- OSDE 410 for the family group

- Wellness and Education Reimbursement

- Unlimited PTO

- Parental Leave

- Childcare subsidies

- And more!



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